Privacy and Cookies Policy of the Imperium Słońca Platform
Effective Date: January 18, 2024 (Updated 2026) • Data Controller: Kaja Dominas sp. z o.o. • Service: imperiumslonca.com
Controlling Language Clause: This English translation is provided for informational transparency and international convenience. In the event of any discrepancies, textual differences, or legal interpretation conflicts between this English version and the Polish original document, the Polish language version shall remain legally controlling under applicable European Union and Polish data protection law.
§ 1 General Provisions
1. This Privacy Policy of the Service (hereinafter referred to as the “Policy”) defines the rules for processing personal data of natural persons and the use of cookie technology within the Imperium Słońca Platform, referred to in § 2(2) of the Policy.
2. The Controller encourages full review of this Policy prior to using the Platform in any capacity. Using the Platform denotes acceptance of the procedures, standards, and legal bases applied by the Controller as set forth herein.
3. Acceptance of and compliance with the procedures set forth in this Policy constitutes a prerequisite for utilizing Platform services.
4. For inquiries regarding data processing, the Controller may be contacted using the details specified in § 2(1) below.
§ 2 Definitions
- Data Controller (Administrator) – Kaja Dominas spółka z ograniczoną odpowiedzialnością with its registered office in Warsaw, ul. Elizy Orzeszkowej 8/7, 02-374 Warsaw, Poland, entered into the Register of Entrepreneurs maintained by the District Court for the Capital City of Warsaw, 12th Commercial Division of the National Court Register under KRS: 0001064911, REGON: 526733215, NIP (Tax ID): 7011170413, official contact email:
kontakt@imperiumslonca.com; - Service / Platform – the website and directory operated by the Controller at
www.imperiumslonca.comtogether with all its subpages, local directories, and technical functionalities; - Directory / Online Store – the structural section of the Platform through which Clients can view practitioner credentials, book educational digital products, or initiate contact for sessions;
- Personal Data – any information relating to an identified or identifiable natural person (“data subject”);
- GDPR (RODO) – Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data;
- Client (User) – any natural person, legal person, or entity accessing Platform services or communicating with listed facilitators.
§ 3 Personal Data Scope
1. Browsing public directory listings and educational standards published on the Platform does not require registration or the provision of personal data.
2. Users provide personal data voluntarily through interactive forms available on the Platform (account registration, direct inquiry to a practitioner, regional notifications, or quiz result unlock).
3. The Controller may aggregate anonymized statistical information regarding User interactions to improve directory navigation and content architecture.
§ 4 Principles and Legal Bases of Data Processing
Data Controller: Kaja Dominas sp. z o.o. with registered office in Warsaw, ul. Elizy Orzeszkowej 8/7, 02-374 Warsaw, Poland, KRS: 0001064911, NIP: 7011170413, REGON: 526733215, share capital: 5,000.00 PLN.
Contact details: Official email for data protection inquiries: kontakt@imperiumslonca.com.
Sources of Personal Data: Collected directly via account registration, matching test submissions, direct encrypted practitioner inquiries, email correspondence, cookie files, and server logs.
Purposes, Scope & Legal Bases:
- Electronic service delivery, user accounts, and contract performance: Article 6(1)(b) GDPR.
- Analytical cookies (Google Analytics with IP anonymization): Article 6(1)(a) GDPR (Consent).
- Website functionality, network security, and anti-abuse safeguards: Article 6(1)(f) GDPR (Legitimate interest).
- Meta Pixel for anonymous aggregate conversion measurement: Article 6(1)(f) GDPR.
- Handling correspondence, legal disputes, and claims defense: Article 6(1)(f) GDPR.
Recipients of Data: Public authorities entitled under law, and authorized IT, hosting, and cloud infrastructure partners acting as processors (including Google Ireland Limited and Supabase Inc.).
Data Subject Rights: Right to access (Art. 15 GDPR), rectification (Art. 16 GDPR), erasure / "to be forgotten" (Art. 17 GDPR), restriction of processing (Art. 18 GDPR), data portability (Art. 20 GDPR), objection (Art. 21 GDPR), and the right to lodge a complaint with the President of the Polish Personal Data Protection Office (UODO) or the competent supervisory authority in the User’s EU Member State.
Processing Sensitive Data in Holistic & Transpersonal Sessions (QHHT®, BQH, RTT®, Reiki, Kundalini)
The Controller recognizes the delicate and intimate nature of Holistic, Somatic, and Transpersonal Sessions featured on the Platform (including QHHT®, BQH, RTT®, Reiki, Kundalini Activation, Human Design, Evolutionary Astrology, and Systemic Constellations). In pursuing these sessions, a Client may voluntarily choose to disclose personal information falling under special categories of data pursuant to Article 9 of the GDPR (such as philosophical beliefs or historical health observations).
Any information provided by the Client through direct inquiry forms or shared with a Practitioner is treated with strict professional confidentiality. The legal basis for processing such special category data is necessity for contract performance (Article 6(1)(b) GDPR) alongside the Client’s explicit, voluntary consent (Article 9(2)(a) GDPR). Session audio recordings belong exclusively to the Client and are never publicly disseminated by the Platform.
§ 5 Cookie Technologies
1. The Platform uses persistent and session cookies strictly for essential technical operation and anonymized analytics (Google Analytics with IP anonymization mask _gat._anonymizeIp).
2. Users retain full autonomy to manage, block, or delete cookies at any time through their individual browser settings (Chrome, Safari, Firefox, Edge).
§ 6 Meta Pixel & Analytics
The Meta Pixel provided by Meta Platforms Ireland Limited enables measuring campaign performance and optimizing platform services based on aggregated, non-individualized statistical patterns.
§ 7 Server Logs
Technical server logs (IP address, request timestamps, browser headers) are processed solely for network administration, load balancing, and cyber-security protection.
§ 8 Third-Party Links Disclaimer
The Controller disclaims responsibility for privacy practices and data security on external third-party websites linked within practitioner profiles or educational articles.
§ 9 Social Media Integration
Social media badges provide direct routing to official platform channels (Instagram, Facebook, YouTube) without transmitting tracking data prior to user click-through.
§ 10 Scope and Amendments
This Privacy Policy enters into force as of 18.01.2024 (as amended in 2026) and is continuously updated to ensure full compliance with evolving regulatory standards.